Rules & Regulations

The name of the Society is ‘Amritsar District Chambers of Commerce & Industry’.

The registered office of the Society shall be situated at 98 East Mohan Nagar, Amritsar, 143001.

The area of operation of the Society shall be the whole of India.

The objects of the Society are mentioned in the Memorandum of the Society.

The membership of the Society is open to any person who has attained the age of majority, is of sound mind, and fulfils the terms and conditions of the Society, subject to the approval of the Governing Body of the Society. The Governing Body has the right to reject an application without assigning any reason.

The Governing Body of the Society shall have the power to expel / terminate a member or members from the membership of the Society on the following grounds:

1. On death;
2. On written resignation;
3. If found to be involved in any anti-social activities;
4. If adjudged by any court of law to be a criminal offender;
5. If adjudged by any court of law to be a person of unsound mind;
6. If found guilty of propaganda against the Aims and Objectives of the Society;
7. If he / she disregards the Rules and Regulations or disobeys the decisions of the Governing Body;
8. If he / she fails to attend three consecutive meetings of the Society.

The decision of the Governing Body regarding termination of membership of the Society shall be communicated to the member concerned.

The Society shall consist of:

1. The General Body, comprising all members of the Society;
2. The Governing Body, to carry on the functions to achieve the objectives and purpose of the Society;
3. Such other Society (s) as the Society may constitute from time to time.

Notice

A minimum of 07 days’ notice shall be given to the members before the date of the General Body Meeting, enclosing the agenda specifying the date, time, place, and issues to be discussed.

Meeting

The General Body Meeting shall be held once every year.

Quorum

The quorum of the General Body Meeting shall be two-thirds (2/3) of the total strength of the General Body members of the Society.

All and every member of the Society:

1. Shall be entitled to participate in meetings, cultural / educational / sports functions, and other lawful gatherings called / arranged by the Society;
2. Has the right to collect the Identity Card after depositing the required / prescribed fee (fixed by the Governing Body of the Society from time to time).

All and every member of the Society shall:

1. Elect the Governing Body of the Society;
2. Attend the General Body meetings regularly;
3. Give the Society the necessary information pertaining to any matter which is necessary to be known by the Society;
4. Not indulge in any activities which are prejudicial to the Aims and Objectives and / or the Rules & Regulations of the Society.

Strength

The strength of the Governing Body (including office bearers and Executive Members) shall not be less than 7 (Seven).

Term

The term of every Governing Body shall be one year. After one year, the Governing Body shall be selected unanimously; in case there is a dispute over the selection of any person, an election shall be held either by secret ballot or by show of hands. The candidate with the majority of votes shall be declared elected.

Notice

A minimum of 07 days’ notice shall be required for every Governing Body Meeting of the Society, but an urgent Governing Body Meeting can be called with 24 hours’ notice.

Quorum

The quorum of the meeting shall be two-thirds (2/3).

Meeting

The Governing Body Meeting shall be held regularly once every three months (or as and when the Governing Body of the Society decides from time to time).

Urgent Meeting

An urgent Governing Body Meeting may be called with 24 hours’ notice, but the quorum for the same shall be two-thirds (2/3) of the total strength of the Governing Body of the Society.

1. The Governing Body shall be responsible for the management and administration of all affairs of the Society, and is also authorised to appoint any office bearer / Executive Member to look after a particular activity.
2. All decisions shall be taken by majority vote.
3. The Governing Body shall have the powers of the Society mentioned in the Memorandum of the Society and in these Rules and Regulations.

The Governing Body shall also have the following powers:

1. To prepare plans, projects, and programs.
2. To appoint an Election Officer and define his / her powers.

The composition of the Governing Body shall be as under:

President

Shall sign all papers / letters on behalf of the Society to conduct its correspondence; will look after the general administration and affairs of the Society; and will be the custodian of the property and interests of the Society.

Vice President

In the absence of the President, the Vice President will act as the President of the Society and will act accordingly.

Secretary

Shall attend to the day-to-day management of the affairs of the Society, like correspondence, subject to the approval of the President. In case of emergency, the Secretary shall be competent to take decisions by circulating the papers with the prior approval of the President. To call meetings of the Governing Body and members of the Society and to issue the agenda for the same.

Cashier

All funds of the Society shall remain under the care and management of the Cashier. The Cashier shall maintain the accounts of all money received and / or paid by him on behalf of the Society, shall make disbursements in accordance with the directions of the Governing Body, and shall assist and perform all or any of the duties of the Secretary which are specifically authorised / entrusted by the Society / Secretary.

Adviser / Executive Member

They will perform such duties and functions as may be entrusted to them by the Governing Body from time to time.

All appeals shall be preferred to the Governing Body of the Society, and the decision of the Governing Body shall be final.

Any casual vacancy in the Governing Body shall be filled by a resolution passed by the Governing Body. The General Body shall confirm such appointment(s) at its next General Body Meeting.

The financial year of the Society shall start on the 1st of April every year and end on the 31st of March of the following year.

The Society shall open a bank account with any bank. The bank accounts shall be operated jointly by the President & Secretary. This can be changed by passing a resolution in the General Body Meeting.

Once every year, a list of the Office Bearers and the Executive Members of the Governing Body shall be filed in the office of the Registrar as required under the Societies Registration Act, 1860.

The Society may sue and / or be sued in the name of the Society as per the provisions laid down under the Societies Registration Act, 1860, as applicable to the State of Punjab.

Any amendment in the Memorandum, Rules and Regulations will be carried out in accordance with the Societies Registration Act, 1860, as applicable to the State of Punjab.

All the provisions under all the sections of the Societies Registration Act, 1860, as applicable to the State of Punjab, shall be applicable to this Society.

In the event of any emergency, an Extra-Ordinary Meeting of the Governing Body may be called within 1 day after service of a written notice to the members. The notice shall state the type of emergency.

A minimum of 3 members of the Governing Body shall be entitled to call an Extra-Ordinary Meeting of the Governing Body.

1. The accounts of the Society shall be audited every year after the close of the financial year by the Auditor appointed for this purpose.
2. The books of account shall be kept at the registered office of the Society or at such other place as the Governing Body of the Society may deem fit.
3. The accounts of the Society shall be presented by the General Secretary before the Governing Body.

The Governing Body shall have the power to alter, change, amend, or modify the above rules and regulations or bye-laws by a resolution passed by a two-thirds (2/3) majority of votes of the total members.

In the event of dissolution or winding up of the Society, the assets remaining as on the date of dissolution shall under no circumstances be distributed among the members of the Society / Governing Body. The assets remaining on the date of dissolution can only be distributed, donated, or handed over to such Society whose objects are similar to those of this Society.

In the event of any dispute, the matter of the Society shall be referred to an arbitrator consisting of a panel of members as the Society may deem fit.

The funds of the Society shall be invested in the modes specified under the provisions of the Income Tax Act, 1961, as amended from time to time.

All accounts of the Society shall be maintained regularly. The accounts shall be duly audited by a Chartered Accountant every year. The accounts shall be closed by 31st March every year.

1. To borrow and raise funds from banks, other financial institutions, or private parties for the purpose and objects of the Society, with or without security, in any manner as the Society may think fit, and to repay the same; the Cashier and Manager are authorised for this purpose, as the case may be.
2. The benefits of the Society shall be open to all irrespective of caste, creed, or religion.
3. The funds and income of the Society shall be utilised solely for the achievement of its objects, and no portion of it shall be paid to the members of the Society by way of profit, interest, dividends, etc. Members can draw a salary for their work through any designation as per their qualification; the salary shall be fair, as payable to others of the same designation.